July 2015 Newsletter
2015 is now half over and the Board would like to update the Association on the status of items that were covered at this past year’s Annual meeting and a few key items we are focusing on for the second half of the year.
2015 Budget and the Financial Status of the Association – The Board is pleased to report that we are on track from a budget standpoint. Expenses are coming in as forecast and we have had no major unexpected items this year. The 2nd HVAC unit at the clubhouse was replaced in January as reviewed at the Annual meeting.
July 1 Assessment Due Date – The second Assessment payment for 2015 was due on July 1. We still have a few residents that have not sent in payment. The Board would like to remind those who have not paid that the Assessment will be past due on July 30. Please make sure that your payment is sent in to avoid Late Payment charges.
2016 Budget Planning – Even though we are six months from 2016, the Board has begun developing the budget for next year. The goal is to develop a budget that will properly fund maintenance and improvement of the Common Areas and fund a Capitol or Major Item reserve for the coming years. A Capital Reserve is needed to prepare for major one time items such as replacement of the clubhouse roof and resurfacing the pool. The Board’s goal is to fund the reserve at a rate of 10% of the budget total. At this time the Board will recommend a 5% increase in Assessments or Dues as part of the Budget planning and approval process. The Board would like to point out that our Assessments have increased at a rate of 1% per year for the past 25 years and have not kept up with inflation.
Association Expense Benchmarking – As we begin planning for 2016, we have also begun an effort to benchmark our HOA expenses against similar communities. Our initial findings show that our expenses are comparable or lower that most other HOA’s for similar expense categories.
Major Items Completed in the 1st Half of 2015 – We have completed or begun a number of items in the first half of the year. These include:
- Landscaping of the entrance to the clubhouse.
- Replacement of the swings on the playground area.
- Installation of benches at the lake area.
- Removal of shrubs at the pool to improve the view and general appearance
- Painting of the pool pump house and bathrooms.
We still have a number of items that we hope to complete or begin in the 2nd half of the year. These we begin as our budget permits. If we are not able to complete these under our current year budget they will be included in the 2016 budgeting process. These items include:
- Painting of the clubhouse exterior trim.
- Installation of an HOA information sign.
- Replacement of the bricks between the clubhouse and pool with pavers.
- Replacement of the parking lot barrier with a swing arm gate.
- Installation of an improved walkway between the Villas and the Common Areas.
- Trimming of brush and trees along the lake near the tennis courts and pool.
Pool Items – We have had a very successful year so far regarding pool operations. Please remember to close the umbrellas when leaving and make sure the gates are fully closed.
Parking, Trash Cans, and Trailers –
Residents are asked to refrain from parking in the street unless absolutely necessary. When parking in the street, please make sure that you are as close to the curb as possible. It is the residents responsibility to ensure that the street is clear enough for emergency vehicles.
Trash cans should be stored out of view per the Covenants.
Trailers and boats are not to be stored in driveways except in preparation for use.
The Board would like to remind everyone that the HOA Board of Directors meets the second Tuesday of each month. Please let us know if you have any questions or concerns.